Registering Travel with MyTrips
When an incident occurs abroad, International SOS and our staff rely on the itineraries and contact information in MyTrips to proactively contact students, faculty, and staff who may need medical or security assistance through International SOS. Entering your itineraries in MyTrips expedites access to these critical International SOS services. Depending on the contact preferences listed in your MyTrips profile, you'll receive an email, SMS, and/or text-to-voice call when an incident occurs in the area.
Registration is required for students traveling with Harvard sponsorship and strongly recommended for faculty and staff.
2 Ways to Register an Individual Trip
No matter which way you choose to register your trip, it's incredibly important to update your information if it changes so that we focus our efforts appropriately during an emergency.
Option 1: Manual Entry
Log in to MyTrips and enter your trip details: flight(s), accommodation(s), and ground transportation. The first time you use MyTrips, you'll need to create your profile, which includes your Harvard ID, status, and affiliation, as well as your contact information and emergency contact information.
Option 2: Email Forwarding
First, log in to MyTrips and create or update your profile. You can add up to three email addresses to your profile.
Second, forward your reservation email confirmation for your flight, accommodation, or ground transit to firstname.lastname@example.org. The first name, last name, and email address on your reservation confirmation must match what you've listed in your MyTrips profile.
It may take a few minutes for your forwarded itinerary to appear in MyTrips. You'll be notified via email if it was successful or if you need to provide more information.
How To Register a Group
If you’re registering a group of Harvard travelers, you can do so in bulk by using the travel import worksheet.
How to Register on behalf of an Individual
If you're a Harvard employee registering on behalf of another faculty or staff member, follow the instructions for using the travel import worksheet.
Or, if you're registering a spouse, dependent, or other individual who does not have a Harvard email address, contact us first at +1-617-495-1111. Once you've talked with us, you can follow the instructions for using the travel import worksheet.
Register with Your Embassy
After registering with International SOS MyTrips, you're strongly encouraged to register with the embassy of your country of citizenship.
- U.S. citizens: Use the State Department's Smart Traveler Enrollment Program (STEP).
- Non-U.S. citizens: You may find it helpful to use goabroad.com's embassy/consulate search.
The websites and online properties for International SOS MyTrips, Assistance App, and Member Portal for Harvard University Affiliates are developed and maintained by International SOS and Control Risks. Country and region names may appear differently on their websites, digital properties, and in their reports. The information contained in International SOS and Control Risks properties is obtained from a variety of international governing bodies. The geographic names that appear are not necessarily endorsed by Harvard University.